Choosing the wrong work order software costs more than the subscription fee — it costs months of adoption time, technician frustration, and the opportunity cost of maintenance data that never gets captured. The facility CMMS market in 2026 ranges from basic ticketing tools with no mobile app to AI-powered platforms that handle dispatch, inspections, inventory, and predictive maintenance in a single system. Knowing what questions to ask — and what to refuse to compromise on — is what separates a strong purchase decision from an expensive mistake. This comparison checklist covers every capability category that matters for facility work order management, from mobile access and QR code intake to OxMaint's AI automation features that reduce manual dispatch work by up to 70%. Use it as a scoring sheet during vendor demos, and book a live OxMaint demo to see how it performs against each criterion in a real facility environment.
Facility Work Order Software Comparison Checklist
48 evaluation criteria across 8 capability areas. Score your current or prospective CMMS before committing.
Score Every Vendor Before You Sign
48-Point Work Order Software Evaluation Matrix
OxMaint Scores 96/96 on This Checklist
Every criterion above is available in OxMaint's standard plan — no enterprise tier, no add-on modules. Book a demo and we'll walk through every item live using your facility's actual use case.
What to Watch Out For in CMMS Sales Demos
After evaluating 14 CMMS platforms across six facility portfolios, the consistent pattern is this: vendors who show their product on a polished demo environment with pre-loaded sample data look dramatically better than vendors who run the demo on your actual asset list and workflows. That gap is where purchase decisions go wrong. Always insist on seeing the platform perform on your data — your asset categories, your work order types, your request workflow. Specifically ask to see: AI dispatch with your technician profiles, a QR scan from your location to work order creation, and a PM compliance report filtered to your building. Any vendor unwilling to run these tasks in the demo is telling you something important about their real-world capability.
Frequently Asked Questions
Score OxMaint Against Your Current System — Live.
Bring this checklist to your OxMaint demo. Our specialist will walk through every criterion live on your facility's use case — no canned demo environment, no slides.
